General Privacy Notice
Below is the privacy notice that explains in detail how Hartpury Parish Council may store and use your personal data.
General Privacy Notice
Who we are
Hartpury Parish Council is the data controller for the personal information you provide to us.
Our contact details are:
Website and Email Enquiries
What we collect
· Name, address, email address, telephone number
· Other personal details relevant to your enquiry
Why we collect your data
We need this information to respond to your enquiry and to carry out our functions as a Parish Council.
Lawful Basis
· Public Task – to carry out our duties in the public interest
· Legal obligation – to comply with statutory requirements
How your data is stored
Your data will be stored either, or both:
– within the Council’s email account which is kept within the UK.
– On the Clerks laptop
– On the Council’s 365 Cloud storage. In this case your data may be transferred outside of the EU however is safeguarded by remaining within the list of adequate countries
Who has access to your data and who we share your data with
Your data will only be accessed in line with our data protection policy.
We will not share your data with third parties without your consent, unless required by law.
Your data may be processed by Microsoft 365 if stored on the Council’s Cloud storage, your data will continue to be processed and protected in line with our data protection policy.
How long we keep your data
We keep your personal data only as long as necessary in line with our Document Retention and Record Management Policy.
Your Rights
You have the right to request access, rectification, erasure, or restriction of your personal data. You can also object to processing. If you are unhappy, you can make a complaint to the Council on the contact details above and if necessary escalate to the Information Commissioner Office (ICO), their details are available on their website www.ico.org.uk.